Typical Stages of a Notarial Transaction

Typical Stages of a Notarial Transaction

Each notarial matter is different and the requirements will vary according to whether the client is a private individual or a company. Some of the typical key stages are likely to include:

1. Receiving and reviewing the documents to be notarised together with any instructions you may have received.
2. Liaising with your legal advisors or other bodies to obtain the necessary documentation to deal with the document (e.g. information from Companies House or foreign registries, powers of attorney etc).
3. Checking the identity, capacity and authority of the person who is to sign the document.
4. If a document is to be certified, checking with the issuing authorities that the document/award is genuine. In the case of academic awards, this would entail checking with the appropriate academic institutions.
5. Meeting with the signatory to verify their identity and to ascertain that they understand the documents they are signing and that they are doing so of their own free will and ensuring that the document is executed correctly.
6. Drafting and affixing or endorsing a notarial certificate to the document.
7. Arranging for the legalisation of the document as appropriate.
8. Arranging for the storage of copies of all notarised documents in accordance with the requirements of the Notarial Practice Rules 2019.

Do you need documents notarising?

Please contact our Notarial department for clear advice and an introduction to our services on 01283 531366 or contact our Notary department directly using the form below.

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